GDPR in Pipedrive recruitment

This page explains how Pipedrive collects and processes your data for recruitment related activities in accordance with the law. Please read the information carefully and if you have any questions about how we protect or use your data, email us at [email protected].

Data collection 

When you apply to a job at Pipedrive, the personal data contained in your application will be collected by a Pipedrive entity indicated at the bottom of this page (“Pipedrive”).

Data processing

Your personal data will be processed for the purposes of managing Pipedrive’s recruitment related activities, which include setting up and conducting interviews and tests or checks for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. For European resident applicants, such processing is legally permissible under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by Pipedrive, which are the solicitation, evaluation, and selection of applicants for employment.

Data transfer

Your personal data will be shared with Lever, Inc., a cloud services provider located in the United States of America and engaged by Pipedrive to help manage its recruitment and hiring process on behalf of Pipedrive. Your personal data may be shared with Sterling (EMEA) Ltd., an employment screening and background check service provider engaged by Pipedrive to assist in providing screening and background checks for applicable roles. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. Because the European Union Commission has determined that United States data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under the Privacy Shield framework or the Standard Contractual Clauses approved by the EU Commission. You can get more information on the appropriate safeguards by contacting [email protected]

Data retention period

Pipedrive will keep your application data for up to 1 year in order to consider you for other positions that may become available and be suitable for you. Pipedrive will then delete most of the data, keeping only your name, link to public professional profile, positions applied, interviewers, our decision along with its reasoning for up to 3 years for historical record and to optimize hiring processes. For any applicable background check or screening data, such data will be deleted immediately once a position has been filled or otherwise becomes unavailable.

Your rights

For European resident applicants, under the GDPR, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability. If you have any questions regarding the processing of your personal data, you can contact Pipedrive’s Data Protection Officer at [email protected]. Additionally, you have a right to lodge a complaint with supervisory authorities.

Controller and relevant contact details

For applicants to positions based in Estonia:
Pipedrive OÜ, located at Mustamäe tee 3a, Tallinn 10615, Estonia

For applicants to positions based in the United Kingdom:
Pipedrive UK Ltd., located at LABS House, 15-19 Bloomsbury Way, London, England, WC1A 2TH

For applicants to positions based in Portugal:
Atrium Saldanha, Praça Duque de Saldanha, 1,Piso 4, fracção E 1050-094 Lisboa

For applicants to positions based in the United States:
Pipedrive Inc., 460 Park Avenue South, New York, New York 10016