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How Reintech interviewed & evaluated 1500 software engineers

UK company Reintech, which has employees distributed across the UK and Ukraine, helps technology companies grow their software development teams in Eastern Europe.

  • Industry: Recruitment
  • Location: UK/Ukraine
  • Key feature: Pipeline management

As a team of four, Reintech relies on external support and automation software, along with Pipedrive, to help them effectively tackle projects at a good pace.


1500 applicants were interviewed and evaluated in 1 year


Only 4 employees were needed to interview and evaluate 1500 applicants

The challenge

Before creating the process that Pipedrive is central to, the Reintech team was spending almost all their time manually adding information into their management system.

In the beginning, we used a simpler system and every day I spent a lot of time creating new cards, entering information about candidates and sending notification messages at every step—I was almost lost in that chaos. We thought there must be something better for our needs.

Viktoria KovalenkoRecruitment Lead

The solution

To tackle the issue Reintech created an automated process that required a small team and the use of a number of interlinking tools to better manage their client’s requests. At the core of this automation process was Pipedrive.

Here’s the process Reintech created with Pipedrive:

The results

Although at least one member of Reintech’s team is involved at almost every stage of their process, so much of it is automated that they can manage many candidates at the same time.

“With the help of Pipedrive as the core of our automation process, our approach allows us to process hundreds of applications every month with a tiny team,” says Sasha. “The biggest value from Pipedrive is the Automations feature, in combination with Pipedrive’s API and integrations.”

Meanwhile, for Julia, who is managing a lot of the manual side of the process, tracking and monitoring are also key.

It’s a fast and convenient automated process that allows us to work in a comfortable environment. Tasks are clearly set and assigned to me so that there are no situations when I do not know what to do. I like the ability to monitor the progress of work and make comments. I see how the system helps us to keep the applicant's attention and to stay motivated during the whole vetting process. This is dynamic work, where you get satisfaction from the end result and positive feedback from the developers.

Julia KolesnikovaRecruiter

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